Windows Guides Feed

Here you may see the naming conventions I use for my files, this is here just as a guide to get you started on your own system. I set many of these conventions many years ago, but they work. Experience has given me newer ideas, some of which I am currently using.

This guide is included as part of the Windows Guides File Organization series. Please visit the main page if you would like to learn why this guide may be useful.

Photo Files

I archive my photos in the following way: Photo > %Year% > %Date%&Title
An interpretation of the above is displayed in the following screenshot:

Yearly Archives

Guides to Help You Organize Your Computer Files 1

Individual Events

Guides to Help You Organize Your Computer Files 2

Photos in Chronological Order

Guides to Help You Organize Your Computer Files 3

As you can see, I have my Photos folder, the Year (2008), and the

Date and Title. This helps me organize my photos without renaming any pictures that come from the camera. This way the photos stay in chronological order, without sorting by date.

Documents

Even though you can sort files by date in all popular OSs, I still append a date to the front of a file. This helps me with versioning and I usually remember when I wrote something, and not what I called it.

Document Folders in Chronological Order

Guides to Help You Organize Your Computer Files 3 4

Documents in Chronological Order

Guides to Help You Organize Your Computer Files 5

Music

Everyone names their music differently, this is my way (but I’m not an MP3 tag person, so I would probably use this for inspiration and not instruction.)

The following screenshot shows my basic structure: Music > %genre% > %album_title%

Music by Genre

Guides to Help You Organize Your Computer Files 6

Albums within Hip Hop

Guides to Help You Organize Your Computer Files 7

All individual songs that I buy separately go into the genre folder, along with any albums that are in their own folders. Tags essentially do the same thing, but when you have over 100 albums (or 1000s as may be the case), it helps to do some organization within your file structure.

What organization techniques do you use? If you don’t have a system, make one today!



About Rich

Rich is the owner and creator of Windows Guides; he spends his time breaking things on his PC so he can write how-to guides to fix the problems he creates.

Free PC tips by email

Search Windows Guides




Comments

  • Windows Guides File Organizati

    […] Use Naming Conventions to Organize Your Data […]

  • Karinaduarte17

    perfect! I did the same!!
    I order the music (all albums) by artist (easy way to find using only a letter)
    the photos, I give them a name (of the person or place) but always ordered by date.
    my problems is with files, works, asignaments, etc. (files from the university ordered by semester)


Computer tips in your inbox
Sign up for the Windows Guides newsletter to get PC tips and access to free Windows books (More details)

Enter your email address:
 

Popular Guides

See which sites have been visited on your PC (even if private browsing mode is used)

Create a Windows 7 System Repair Disc

Best Free Anti-malware

Hibernate vs. Sleep vs. Shut-Down

i3, i5, and i7; Dual, Quad, Hexa Core Processors. How to they Differ?

Intel's Ivy Bridge Processor: new Features

Submit Your Tip
Submit your computer tip to us; receive full credit for all published tips

Windows Guides on Facebook