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How many times have you used CTRL+X or CTRL+V today?

There are some shortcut keys you just can’t live without, and you probably already use them frequently. Learn some more shortcut keys today and use them to save you time in the future.

This Tutorial is for Microsoft Word. Word 2003, and 2007 have been tested. If you do not use either of these versions, I cannot guarantee all of these shortcuts will work.

Shortcut KeysDescription
Ctrl + ASelect all contents of the page.
Ctrl + BBold highlighted selection.
Ctrl + CCopy selected text.
Ctrl + DOpen the font dialogue box.
Ctrl + EAligns the line or selected text to the center of the screen.
Ctrl + FOpen find box.
Ctrl + GOpen find and replace box.
Ctrl + HAlso opens find and replace box.
Ctrl + IItalicise highlighted selection.
Ctrl + JJustify (spread) the text across the page.
Ctrl + KInsert link.
Ctrl + LAligns the line or selected text to the left of the screen.
Ctrl + MIndent the paragraph.
Ctrl + NOpen a new document.
Ctrl + OOpen a document stored on your hard drive.
Ctrl + POpen the print window.
Ctrl + RAligns the line or selected text to the right of the screen.
Ctrl + SSaves the current document.
Ctrl + UUnderline highlighted selection.
Ctrl + VPaste contents of clipboard.
Ctrl + WCloses the current document.
Ctrl + XCut selected text.
Ctrl + YRedo the last action performed.
Ctrl + ZUndo last action.
Ctrl + Shift + FChange the font.
Ctrl + Shift + >Increase selected font +1pts up to 12pt and then increases font +2pts.
Ctrl + ]Increase selected font +1pts.
Ctrl + Shift + <Decrease selected font -1pts if 12pt or lower, if above 12 decreases font by +2pt.
Ctrl + [Decrease selected font -1pts.
Ctrl + Shift + *View or hide non printing characters.
Ctrl + <left arrow>Moves one word to the left.
Ctrl + <right arrow>Moves one word to the right.
Ctrl + <up arrow>Moves to the beginning of the line or paragraph.
Ctrl + <down arrow>Moves to the end of the paragraph.
Ctrl + DelDeletes word to right of cursor.
Ctrl + BackspaceDeletes word to left of cursor.
Ctrl + EndMoves the cursor to the end of the document.
Ctrl + HomeMoves the cursor to the beginning of the document.
Ctrl + SpacebarReset highlighted text to the default font.
Ctrl + 1Single-space lines.
Ctrl + 2Double-space lines.
Ctrl + 51.5-line spacing.
Ctrl + Alt + 1Changes text to heading 1.
Ctrl + Alt + 2Changes text to heading 2.
Ctrl + Alt + 3Changes text to heading 3.
Ctrl + F1Open the Task Pane.
F1Open Help.
Alt + Ctrl + F2Open new document.
Ctrl + F2Display the print preview.
Shift + F3Change the text from upper to lower case or a capital letter at the beginning of every word.
Shift + InsertPaste.
F4Repeat the last action performed.
F5Open the find, replace, and go to window in Microsoft Word.
Ctrl + Shift + F6Opens to another open Microsoft Word document.
F7Spell and grammar check selected text and/or document.
Shift + F7Runs a Thesaurus check on the word highlighted.
F12Save as.
Shift + F12Save.
Ctrl + Shift + F12Prints the document.
Alt + Shift + DInsert the current date.
Alt + Shift + TInsert the current time.


About Rich

Rich is the owner and creator of Windows Guides; he spends his time breaking things on his PC so he can write how-to guides to fix the problems he creates.

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Comments

  • Visitor

    very useful, I can’t wait to share these with others

  • Visitor

    very useful, I can’t wait to share these with others

  • Visitor

    very useful, I can’t wait to share these with others

  • TKS22

    I had no idea most of these existed. Great job man.

  • TKS22

    I had no idea most of these existed. Great job man.

  • TKS22

    I had no idea most of these existed. Great job man.

  • Fool

    You the man!

  • You the man!

  • Fool

    You the man!

  • Kerry Dawson

    Now I know where to start with my Microsoft Word class. What better way to begin than by showing them how to save time for the rest of this course!

  • Kerry Dawson

    Now I know where to start with my Microsoft Word class. What better way to begin than by showing them how to save time for the rest of this course!

  • Kerry Dawson

    Now I know where to start with my Microsoft Word class. What better way to begin than by showing them how to save time for the rest of this course!

  • Bill Webster

    Very useful. You should do some for Excel too

  • Bill Webster

    Very useful. You should do some for Excel too

  • Bill Webster

    Very useful. You should do some for Excel too

  • †Wo|FWooD†

    wow….this really a big help..thanks man^^

  • †Wo|FWooD†

    wow….this really a big help..thanks man^^

  • †Wo|FWooD†

    wow….this really a big help..thanks man^^

  • wajid

    Good this is useful things to learn for starters

  • wajid

    Good this is useful things to learn for starters

  • wajid

    Good this is useful things to learn for starters

  • Adeel

    It is good info but can you tell me what is the shortcut key to show the characters in power(e.g a^ or A^B)

  • It is good info but can you tell me what is the shortcut key to show the characters in power(e.g a^ or A^B)

    • @Adeel – If you mean superscript, it’s CTRL, SHIFT +

      Subscript is just CTRL +

      (+ is the plus key itself and does not signify a combination.)

  • It is good info but can you tell me what is the shortcut key to show the characters in power(e.g a^ or A^B)

    • @Adeel – If you mean superscript, it’s CTRL, SHIFT +

      Subscript is just CTRL +

      (+ is the plus key itself and does not signify a combination.)

  • Rich

    @Adeel – If you mean superscript, it’s CTRL, SHIFT +

    Subscript is just CTRL +

    (+ is the plus key itself and does not signify a combination.)

  • daveDickinson

    I’ve got a few more to share…
    ctrl + shift + J -> force justify

    holding down alt key click on any part of the document and drag anyhere to select a rectangular portion of texts even in the center..

  • daveDickinson

    I’ve got a few more to share…
    ctrl + shift + J -> force justify

    holding down alt key click on any part of the document and drag anyhere to select a rectangular portion of texts even in the center..

  • daveDickinson

    I’ve got a few more to share…
    ctrl + shift + J -> force justify

    holding down alt key click on any part of the document and drag anyhere to select a rectangular portion of texts even in the center..

  • Rich

    Thanks Dave!

  • Izoieh

    This list is just amazing!!
    Could you make it into a PDF or something savable/printable?
    Thanks,
    Izoieh

  • Izoieh

    This list is just amazing!!
    Could you make it into a PDF or something savable/printable?
    Thanks,
    Izoieh

  • Izoieh

    This list is just amazing!!
    Could you make it into a PDF or something savable/printable?
    Thanks,
    Izoieh

  • Mel

    Maybe you just need a “shortcut essentials” post as this list is just a little overwhelming to try to memorize all of them..

  • Mel

    Maybe you just need a “shortcut essentials” post as this list is just a little overwhelming to try to memorize all of them..

  • Mel

    Yes – the hard part is convincing them how often they will use them if they learn them. Shortcuts are easily forgotten unless there is good reason to remember them.

  • Mel

    Yes – the hard part is convincing them how often they will use them if they learn them. Shortcuts are easily forgotten unless there is good reason to remember them.

  • Mel

    Maybe you just need a “shortcut essentials” post as this list is just a little overwhelming to try to memorize all of them..

  • Mel

    Yes – the hard part is convincing them how often they will use them if they learn them. Shortcuts are easily forgotten unless there is good reason to remember them.

  • Amber

    I am tryin gto Replace BAA with Addendum but when I select find and replace it changes BAA to ADDENDUM and my caps lock is not on how do I get it to replace correctly?

  • Double check and make sure “match case” is checked.

  • Vaughnce

    nice nice . very nice . okay .


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